Illingworth collects and processes a range of information about you. This includes:

• your name, address and contact details, including email address and telephone number, date of birth and gender;
• the terms and conditions of your employment;
• details of your qualifications, skills, experience and employment history, including start and end dates, with previous employers and with the organisation;
• information about your remuneration, including entitlement to benefits such as pensions or insurance cover;
• details of your bank account and national insurance number;
• information about your marital status, next of kin, dependants and emergency contacts;
• information about your nationality and entitlement to work in the UK;
• information about your criminal record;
• details of your schedule (days of work and working hours) and attendance at work;
• details of periods of leave taken by you, including holiday, sickness absence, family leave and sabbaticals, and the reasons for the leave;
• details of any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and related correspondence;
• assessments of your performance, including appraisals, performance reviews and ratings, performance improvement plans and related correspondence;
• information about medical or health conditions, including whether or not you have a disability for which the organisation needs to make reasonable adjustments; and

Illingworth may collect this information in a variety of ways. For example, data might be collected through application forms, CVs or resumes; obtained from your passport or other identity documents such as your driving licence; from forms completed by you at the start of or during employment; from correspondence with you; or through interviews, meetings or other assessments.

In some cases, Illingworth may collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers, information from credit reference agencies and information from criminal records checks permitted by law.

Data will be stored in a range of different places, including in your personnel file, in the organisation's HR management systems and in other IT systems (including Illingworth’s email system).

Illingworth needs to process data to enter into an employment contract with you and to meet its obligations under your employment contract. For example, it needs to process your data to provide you with an employment contract, to pay you in accordance with your employment contract and to administer benefit, pension and insurance entitlements.

In some cases, Illingworth needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check an employee's entitlement to work in the UK, to deduct tax, to comply with health and safety laws and to enable employees to take periods of leave to which they are entitled.

In other cases, Illingworth has a legitimate interest in processing personal data before, during and after the end of the employment relationship. Processing employee data allows Illingworth to:

• run recruitment and promotion processes;
• maintain accurate and up-to-date employment records and contact details (including details of who to contact in the event of an emergency), and records of employee contractual and statutory rights;
• operate and keep a record of disciplinary and grievance processes, to ensure acceptable conduct within the workplace;
• operate and keep a record of employee performance and related processes, to plan for career development, and for succession planning and workforce management purposes;
• operate and keep a record of absence and absence management procedures, to allow effective workforce management and ensure that employees are receiving the pay or other benefits to which they are entitled;
• obtain occupational health advice, to ensure that it complies with duties in relation to individuals with disabilities, meet its obligations under health and safety law, and ensure that employees are receiving the pay or other benefits to which they are entitled;
• operate and keep a record of other types of leave (including maternity, paternity, adoption, parental and shared parental leave), to allow effective workforce management, to ensure that the organisation complies with duties in relation to leave entitlement, and to ensure that employees are receiving the pay or other benefits to which they are entitled;
• ensure effective general HR and business administration;
• provide references on request for current or former employees; and
• respond to and defend against legal claims.

Some special categories of personal data, such as information about health or medical conditions, is processed to carry out employment law obligations (such as those in relation to employees with disabilities).

Your information may be shared internally, including with members of the HR, finance and recruitment team, your line manager, managers in the business area in which you work and IT staff if access to the data is necessary for performance of their roles.

Illingworth shares your data with third parties in order to obtain pre-employment references from other employers, obtain employment background checks from third-party providers and obtain necessary criminal records checks from the Disclosure and Barring Service. Illingworth may also share your data with third parties in the context of a sale of some or all of its business. In those circumstances the data will be subject to confidentiality arrangements.

Illingworth also shares your data with third parties that process data on its behalf; in connection with payroll, the provision of benefits and the provision of occupational health services.

Your data may be transferred to countries outside the European Economic Area (EEA) to enable Illingworth to provide services to its clients e.g. sending a company branded CV. Data is transferred outside the EEA on the basis of declaration of adequacy, binding corporate rules or other safeguards.

Illingworth takes the security of your data seriously. Illingworth has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.

Where Illingworth engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.

Illingworth will hold your personal data for the duration of your employment. The periods for which your data is held after the end of employment are defined below:

• Personnel File – 6 years post termination of employment
• Information related to Pension – requirement to retain indefinitely
• Clinical trial related information (CV, SOP and Trial related training records, etc) 25 years post termination of employment

As a data subject, you have a number of rights. You can:

• access and obtain a copy of your data on request;
• require Illingworth to change incorrect or incomplete data;
• require Illingworth to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
• object to the processing of your data where Illingworth is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Gill Beton, PA to the Chief Executive Officer, gill.beton@illingworthresearch.com

If you believe that Illingworth has not complied with your data protection rights, you can complain to the Information Commissioner.

Illingworth collects a range of information about you. This includes:

• your name, address and contact details, including email address and telephone number;
• details of your qualifications, skills, experience and employment history;
• information about your current level of remuneration, including benefit entitlements;
• whether or not you have a disability for which Illingworth needs to make reasonable adjustments during the recruitment process; and
• information about your entitlement to work in the UK.

Illingworth may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment (including online tests).

Illingworth may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. Illingworth will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including Illingworth’s email system).

Illingworth needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.

In some cases, Illingworth needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.

Illingworth has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Illingworth to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. Illingworth may also need to process data from job applicants to respond to and defend against legal claims.

Illingworth may process special categories of data, such as information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. Illingworth processes such information to carry out its obligations and exercise specific rights in relation to employment.

For some roles, Illingworth is obliged to seek information about criminal convictions and offences. Where Illingworth seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

If your application is unsuccessful, Illingworth may keep your personal data on file in case there are future employment opportunities for which you may be suited. Illingworth will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

Illingworth will not share your data with third parties unless your application for employment is successful and it makes you an offer of employment. Illingworth will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.

Your data may be transferred outside the European Economic Area (EEA) to enable Illingworth to provide services to its clients e.g. sending a company branded CV. Data is transferred outside the EEA on the basis of declaration of adequacy, binding corporate rules or other safeguards.

Illingworth takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

If your application for employment is unsuccessful, Illingworth will hold your data on file for twelve months after the end of the relevant recruitment process. If you agree to allow the Illingworth to keep your personal data on file, Illingworth will hold your data on file for a further five-year time period for consideration for future employment opportunities. At the end of that period, or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights

As a data subject, you have a number of rights. You can:

• access and obtain a copy of your data on request;
• require Illingworth to change incorrect or incomplete data;
• require Illingworth to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
• object to the processing of your data where Illingworth is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Gill Beton, PA to the Chief Executive Officer, gill.beton@illingworthresearch.com

If you believe that Illingworth has not complied with your data protection rights, you can complain to the Information Commissioner.

Illingworth collects a range of information about you. This may include (and will be dependent on whether your application was fully or partially processed, and if this led to an execution of a contract for the provision of Nursing Services):

• your name, date of birth, gender, address and contact details, including email address, telephone number and Skype details;
• information about your entitlement to work in the UK or country of residence;
• details of your qualifications, professional registration, skills, experience and employment history;
• contractual terms and conditions;
• car and car insurance details;
• information about your current level of remuneration, including benefit entitlements such as insurance and pension, where applicable;
• details of your bank account and national insurance number;
• information about your criminal record;
• information about medical or health conditions, including immunisation history and whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process;
• information about your marital status and emergency contacts;

• details of any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and related correspondence; and
• assessments of your performance; performance improvement plans and related correspondence.

Illingworth may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, from forms completed by you at the start of or during your contract or collected through interviews or other forms of assessment (including online tests).

Illingworth may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. Illingworth will seek information from third parties only once an offer of work to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including on your personal file, in HR management systems and on other IT systems (including Illingworth’s email system).

Illingworth needs to process data to take steps at your request prior to entering into a contract with you and once a contractual agreement has been executed. It may also need to process your data to enter into a contract with you and to meet its obligation under your contractual agreement, for example to pay you.

In some cases, Illingworth needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK or country of residence before engagement with Illingworth.

Illingworth has a legitimate interest in processing personal data during the recruitment process, pre-engagement period and during active collaborations on work. Processing data allows the Illingworth to:

• maintain accurate and up-to-date records and contact details (including details of who to contact in the event of an emergency), and records of contractual rights;
• ensure effective general HR and business administration;
• provide references on request for current or former nurses; and
• respond to and defend against legal claims.

Some special categories of personal data, such as information about health, medical conditions or immunisation status, is processed to carry out occupational health assessments and support individuals with disabilities where necessary.

Illingworth is obliged to seek information about criminal convictions and offences. Where the organisation seeks this information, it does so because it is necessary for it to carry out its obligations.

Your information may be shared internally for the purposes of recruitment. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy, finance staff and IT staff if access to the data is necessary for the performance of their roles.

Illingworth will not share your data with third parties, unless your application is successful, and it makes you an offer of work. Illingworth will then share your data with former employers to obtain references for you, recruitment background check providers to obtain necessary background checks and the Disclosure and Barring Service (or local equivalent) to obtain necessary criminal records checks.

Your data may be transferred outside the European Economic Area (EEA) to enable Illingworth Research Group Limited to provide services to its clients e.g. sending a company branded CV. Data is transferred outside the EEA on the basis of declaration of adequacy, binding corporate rules or other safeguards.

The organisation takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

If your application is unsuccessful, the organisation will hold your data on file for twelve months after the end of the relevant recruitment process.

If there are no active or upcoming projects within your geographical area, we may not progress your application fully until a work opportunity is identified. In that case, we will hold your details for a five-year time period. At the end of that period, or if you ask us at any time, if we have not progressed your application, your data is deleted or destroyed.

If your application is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained for 25 years.  However, if you a UK resident, and are auto enrolled in the pension scheme, your details will be kept indefinitely as per the schemes requirements.

As a data subject, you have a number of rights. You can:

• access and obtain a copy of your data on request;
• require Illingworth to change incorrect or incomplete data;
• require Illingworth to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
• object to the processing of your data where Illingworth is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Gill Beton, PA to the Chief Executive Officer, gill.beton@illingworthresearch.com

If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.